Note: The job is a remote job and is open to candidates in USA. Clarke Schools for Hearing and Speech is seeking a Payroll Staff Accountant responsible for the preparation of bi-weekly multi-state payroll. The role involves reviewing time sheets, processing payroll, and ensuring compliance with accounting principles and regulations.
Responsibilities
- Reviews time sheets for fidelity to Clarke’s policies and for grant management. Contact supervisors for updates and corrections as necessary
- Update payroll records for changes in compensation and review/confirm changes made by employees
- Process bi-weekly payroll for all Clarke employees through payroll platform Paylocity
- Review and assist in the preparation and provision of required documentation to support various monthly and annual state(s) and federal filings as well as grant reporting obligations
- Prepare remittance to administrator of deferred compensation (403b) plan and other benefits-related activities
- Process employee expense reimbursements
- Prepare and post payroll biweekly to the G/L and tracking spreadsheets
- Respond to employee inquiries and resolve issues as appropriate
- Prepare materials and participate in all audits (financial, benefits, funder and worker’s comp audits)
- Prepare general accounting reports and reconciliations as part of the month-end closure
- Meet established timelines and perform all duties in accordance with generally accepted accounting principles
- Cross train with other finance functions to provide effective backup when necessary
- Complete special projects assigned including preparation of ad-hoc payroll and grant reports as requested
- Maintain employee confidence and protect payroll operations by keeping confidential information
- Maintain current knowledge of payroll and tax regulations
- Maintain skills in the payroll (currently Paylocity) and General Ledger (currently Financial Edge) applications as well as with other tools used by the Clarke Finance and Human Resources Teams
- Assist in the administration of the 403b plan (i.e., Non-Discrimination Testing, work with auditors/USI on preparation of 5500, etc.)
Skills
- Experience in multi-state payroll processing (required)
- Commitment to the organization's mission
- Strong Microsoft Excel skills including Pivot Tables and VLOOKUP
- Strong accounting skills and willingness to grow these skills
- Strong communication skills, both written and verbal
- Ability to operate independently in a fast-paced, rapidly changing environment
- Strong organizational skills with attention to detail
- Ability to exercise a high degree of discretion, diplomacy and tact with cultural sensitivity and ability to work with diverse groups of people
- Bachelor's degree in accounting or related field (preferred)
- Fund Accounting & Grants (preferred)
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