Note: The job is a remote job and is open to candidates in USA. Mentor Technical Group (MTG) provides technical support and solutions for the FDA-regulated industry. The Administrative Assistant will coordinate meetings, assist with onboarding new hires, and manage office supplies, among other administrative tasks.
Responsibilities
- Coordinate and facilitate meeting scheduling, logistics, and setup
- Attend meetings, take detailed notes, and distribute meeting minutes to stakeholders
- Assist with network approvals and administrative processes
- Plan and coordinate events, including: Internal team-building events (quarterly), Additional meetings/events as needed
- Serve as a Concur delegate to: Arrange travel, Submit travel authorization forms, Process expense reports
- Provide onboarding support for new hires: Maintain onboarding checklists and materials, Order equipment and supplies for new employees, Communicate first-day expectations (parking, logistics, etc.), Escort new hires for badge access, laptops, and site orientation, Ensure required training is scheduled and reflected in Learning Plans
- Maintain and manage office supply inventory and storage
- Order office supplies, equipment, and team-related materials
- Support procurement activities through Ariba (ordering goods and services)
- Provide general administrative support and perform additional duties as assigned
Skills
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent communication and interpersonal skills
- Strong organizational skills with attention to detail
- Ability to manage multiple tasks and priorities efficiently
- Minimum 2+ years of experience in an administrative support role
- Experience with Concur (travel and expense management)
- Experience with Ariba (procurement systems)
- Experience coordinating events and team activities
Company Overview