POSITION TYPE:
Part-Time Virtual Assistant
COMMITMENT:
Minimum 10 Hours Per Week
Potential to expand based on business requirements
WORKING HOURS:
Preferred availability:
Monday – Friday
Approximately 9:00 AM – 1:00 PM Australian Time
OVERVIEW
A proactive and experienced Executive Assistant / Social
Media & Operations VA to support the day-to-day management of her coaching,
speaking, training, and podcast business.
The ideal candidate is highly organized, tech-savvy,
comfortable using AI tools, experienced with social media scheduling and
content management, and capable of supporting business operations with minimal
supervision.
KEY RESPONSIBILITIES
Executive & Administrative Support
Calendar
management
Appointment
scheduling
Meeting
coordination
Inbox
assistance and follow-up
General
executive support
Task
management and accountability tracking
Administrative
project coordination
CRM & Operations Management
Maintain
and update CRM records within Notion
Organize
business processes and workflows
Assist
with operational documentation
Track
client and prospect information
Maintain
accurate business records
Support
process improvement initiatives
AI & Productivity Support
Utilize
Claude AI for business support tasks
Assist
in implementing AI-driven workflows
Support
ongoing AI integration projects
Help
optimize systems and efficiencies
Social Media Support
Upload
and schedule content
Publish
content on Instagram and LinkedIn
Repurpose
video content into social posts
Manage
content calendar
Organize
content assets
Basic
social media administration
Monitor
scheduled content
Content Coordination
Coordinate
content received from Chloe
Manage
piece-to-camera videos
Upload
assets to editing platforms
Organize
content library
Coordinate
with editors and contractors where required
REQUIRED SKILLS
Executive
Assistant experience
Strong
administrative skills
Excellent
written and verbal English communication
High
attention to detail
Strong
organizational skills
Experience
with Notion
Experience
with social media scheduling
Familiarity
with AI tools (especially Claude AI)
Ability
to work independently
Strong
time management skills
Problem-solving
mindset
PREFERRED EXPERIENCE
Supporting
coaches, consultants, speakers, or trainers
Podcast
industry exposure
Personal
brand support experience
Content
repurposing experience
CRM
management experience
Social
media operations experience
TOOLS
Notion
Claude
AI
Instagram
LinkedIn
Google
Workspace
Calendar
Management Tools
IDEAL CANDIDATE
Proactive
and resourceful
Experienced
rather than entry-level
Professional
communicator
Comfortable
working autonomously
Growth-minded
Positive
attitude
Strong
initiative
Strong Preference
Mid-level
to Senior VA
Experience
supporting coaches, speakers, consultants, trainers, or personal brands
Social
media experience combined with admin support
Not
looking for an entry-level VA