Note: The job is a remote job and is open to candidates in USA. The American Marketing Association is the leading global professional marketing association, seeking a Temporary Staff Accountant. This role involves managing reconciliations, vendor payments, and participating in month-end close processes, while working remotely from various states in the U.S.
Responsibilities
- Approves expense reports for processing data into Intacct monthly
- Maintains user database
- Update/maintain account expense types, ensuring the integrity of the data
- Resolve end-user issues in the system
- Process employee and volunteer expense reports as needed
- Verify vendor invoices, expense reports, credit card statements, and other miscellaneous disbursements for accuracy
- Maintains the user database / assign approvers for vendors
- Review all documents (ex. expense reports, vendor statements, check requests, credit card billing statements, etc.) for proper documentation, account coding, proper signature authorization, and timeliness
- Resolve end-user issues in the system
- Issue/cancel corporate credit cards
- Review purchases to ensure the integrity of data
- Ensure that payments are secured monthly
- Responsible for researching and resolving all accounting and/or documentation problems and discrepancies
- Interact with suppliers, AMA employees, volunteers, and external auditors for all A/P related inquiries. This includes reconciling vendor statements and providing vendor payment and history details upon request
- Maintain and reconcile general ledger accounts such as prepaid expenses, accrued liabilities, and accounts payable on a recurring monthly basis
- Responsible for reviewing accounts payable aging and following up on delinquent invoices and expected credit memos
- Responsible for filing the Illinois Sales Use Tax return
- Meet the month-end close timelines, ensuring all books are closed accurately per schedule
- Assist the Controller with forecasting expenses for cash flow purposes
- Assist the Controller with expense actual vs budget variance analysis
- Support all accounts payable process improvement initiatives
- Actively involved with the external audit
- Maintain complete vendor files with classification of vendor and company information, including TIN, improving the documentation to accurately file 1099s
Skills
- At least 5 years of experience in Accounts Payable processes
- At least 1 year of experience in Concur
- At least 1 year of experience in Intacct
- Advanced Excel skills
- Critical thinking: willingness to work outside your normal duties to help solve a problem
- Experience in a remote work environment with a dispersed team
- Experience with i-Business a plus
Benefits
- We are a fully remote organization with team members in over 20 states within the US. Work from the comfort of your home, a local coffee shop, or wherever in the U.S. brings you joy!
Company Overview