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About careerzynith and the Opportunity
careerzynith is a forward-thinking organization that partners with healthcare, social services, and community-based programs to deliver exceptional administrative and operational support where it matters most. We are currently seeking a highly organized, detail-oriented, and dependable Remote Part-Time Data Entry Clerk and Administrative Assistant to join our growing virtual support team. This position plays a vital role in ensuring smooth day-to-day operations for a critical integrated Adult Detox and Crisis Recovery Unit — a non-medical, 14-bed facility that admits individuals 24 hours a day, 7 days a week, helping them safely navigate the process of detoxing from alcohol and other substances.
Working remotely as part of the careerzynith team, you will collaborate closely with ADU/CRC staff to provide dependable administrative support during high-volume periods. Your contributions will include phone screenings, referral coordination, financial document preparation, data management, and a range of operational duties that keep this life-changing program running efficiently. If you are passionate about supporting meaningful healthcare work, thrive in structured environments, and excel at juggling multiple priorities, this role offers a rewarding opportunity to make a tangible difference from the comfort of your home office.
Key Responsibilities
As a Remote Part-Time Data Entry Clerk and Administrative Assistant at careerzynith, you will perform a wide variety of administrative, financial, and operational duties. Your core responsibilities will include:
Data Management and Reporting
- Use spreadsheets, databases, and digital tracking systems to organize, input, and manage sensitive information with accuracy and confidentiality.
- Produce standard operational, financial, and statistical reports for internal stakeholders and senior management.
- Compile and maintain comprehensive records, financial statements, and activity logs to support program transparency and compliance.
- Identify, investigate, and correct data discrepancies, ensuring all records are current, accurate, and audit-ready.
Financial and Accounting Support
- Prepare a variety of complex disbursement forms, including check requests, travel reimbursement forms, cash sheets, and journal entries, ensuring proper routing and approval.
- Set up and reconcile ledgers; gather, compile, and format data used by leadership in budget preparation and financial forecasting.
- Prepare diverse accounting forms and reconcile daily receipts, accounts receivable, and accounts payable.
- Collect required supporting documents, prepare expense vouchers, and generate invoices as needed.
Procurement and Vendor Coordination
- Verify requests for goods and services against established contracts and funding source requirements.
- Place orders for approved goods and services, follow up to resolve any discrepancies, and confirm timely delivery.
- Ensure appropriate routing, documentation, and approval for all purchase requests in alignment with careerzynith policies.
Executive and Senior Management Support
- Establish, modify, and maintain organized tracking systems for projects and tasks that fall under the responsibility of senior management.
- Train new employees on administrative procedures, software platforms, and organizational workflows.
- Provide clear explanations of relevant policies and procedures to staff and stakeholders as needed.
- Compose routine correspondence, memos, and communications on behalf of management with professionalism and accuracy.
Scheduling, Calendar, and Document Management
- Schedule, reschedule, and cancel appointments while maintaining accurate calendars for multiple team members.
- Reserve rooms for classes, meetings, and conferences; coordinate audio-visual and training equipment logistics.
- Type complex technical documents, reports, and presentations; proofread all materials for spelling, grammar, formatting, and clarity.
- Use multiple software applications — including Microsoft Office Suite, Google Workspace, and proprietary platforms — to prepare, edit, and distribute information efficiently.
Payroll, Attendance, and Compliance
- Verify timesheets, research payroll discrepancies, and provide timely resolution to ensure accurate compensation.
- Complete and verify data entry for payroll processing; distribute paychecks and respond to staff inquiries about payroll issues.
- Maintain attendance records, leave tracking, and related documentation in accordance with organizational policy.
- Act as a department resource for data management systems, providing training and support to new users.
- Coordinate Family and Medical Leave (FML) processes in compliance with policies, procedures, and applicable guidelines.
Essential Qualifications
- Education: High school diploma or equivalent is required.
- Experience: Minimum of two years of administrative support experience in a professional office, healthcare, or program-based environment.
- Technical Skills: Proficiency with spreadsheets, databases, word processing, and presentation software — particularly Microsoft Excel, Word, Outlook, and PowerPoint.
- Communication: Strong written and verbal communication skills, with the ability to compose professional correspondence and interact with diverse stakeholders.
- Attention to Detail: Demonstrated ability to maintain high accuracy when entering data, reviewing documents, and processing financial information.
- Time Management: Proven ability to prioritize tasks, manage multiple deadlines, and work independently in a remote environment.
Preferred Qualifications
- Education: Associate's degree in Business Administration, Office Management, Healthcare Administration, or a related field.
- Industry Experience: Prior experience supporting healthcare, behavioral health, social services, or detox/recovery programs.
- Financial Acumen: Hands-on experience with accounts payable/receivable, ledger reconciliation, or budget preparation.
- HR Knowledge: Familiarity with payroll systems, leave administration, and Family and Medical Leave Act (FMLA) procedures.
- Adaptability: Experience substituting education for experience, or experience for education, demonstrating a well-rounded professional background.
Skills and Competencies for Success
To thrive in this role at careerzynith, you will bring a balanced mix of technical expertise and interpersonal strengths:
- Organizational Mastery: You can manage complex schedules, track multiple projects, and keep detailed records without losing accuracy.
- Problem-Solving Mindset: You proactively identify discrepancies, investigate root causes, and implement effective solutions.
- Confidentiality and Discretion: You understand the sensitive nature of healthcare and recovery environments and handle all information with the utmost professionalism.
- Customer Service Orientation: You are approachable, helpful, and skilled at fielding questions from staff, visitors, and external partners.
- Team Collaboration: You work seamlessly with remote team members, supervisors, and program staff to achieve shared goals.
- Tech Savvy: You are comfortable learning new platforms, troubleshooting basic technical issues, and training others on digital tools.
Career Growth and Learning Opportunities
At careerzynith, we believe that every role is a launching pad for professional development. As a Remote Part-Time Data Entry Clerk and Administrative Assistant, you will gain exposure to healthcare administration, financial operations, payroll, procurement, and project management — all of which are transferable skills in high demand across industries. We offer:
- On-the-job training in specialized healthcare administrative systems and recovery program operations.
- Mentorship from experienced operations and program management professionals.
- Opportunities to expand your responsibilities as you demonstrate reliability and initiative.
- Pathways to full-time positions within careerzynith for high-performing team members.
- Access to professional development resources and skill-building workshops.
Work Environment and Company Culture
careerzynith fosters a culture rooted in compassion, accountability, and continuous improvement. We are committed to supporting the dedicated professionals who serve vulnerable populations, and we understand that strong administrative support is the backbone of effective program delivery. Our remote work environment is structured to promote:
- Flexibility: Part-time scheduling that respects work-life balance while delivering meaningful contributions.
- Independence: The autonomy to manage your workflow with clear expectations and supportive leadership.
- Purpose-Driven Work: The knowledge that your efforts directly support a critical recovery program that changes lives every day.
- Inclusive Collaboration: A virtual team environment where your ideas, feedback, and growth are valued.
Compensation, Perks, and Benefits
While specific compensation for this part-time role will be discussed during the interview process, careerzynith is proud to offer a competitive benefits package, including:
- Competitive hourly pay commensurate with experience and qualifications.
- Flexible remote work arrangements with the tools and resources needed to succeed from home.
- Paid training and professional development opportunities.
- Supportive leadership that values your well-being and professional growth.
- The opportunity to contribute to meaningful, mission-driven work within the healthcare and recovery space.
How to Apply
If you are a meticulous, dependable, and mission-driven professional seeking a flexible part-time remote opportunity with a company that values your contributions, careerzynith wants to hear from you. Bring your organizational expertise, your commitment to accuracy, and your passion for supporting critical healthcare operations — and join a team where your work truly makes a difference. Apply today to become the next valued member of the careerzynith administrative support team.
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