Note: The job is a remote job and is open to candidates in USA. GreenSlate is the fastest-growing provider of technology and business solutions for media productions. The Legal Operations Coordinator provides administrative and operational support to the Legal department, ensuring that a high volume of concurrent matters are organized and moving forward.
Responsibilities
- Coordinate the setup, routing, tracking, and filing of contracts, agreements, and amendments through execution across multiple platforms and client relationships
- Maintain the department’s compliance calendar and coordinate the routing, tracking, and timely completion of multi-state regulatory and filing obligations
- Manage the intake, logging, logistics of employment records requests and subpoenas. Prepare responses to record requests and subpoenas, ensuring materials are compiled and deadlines are met across all GreenSlate entities
- Facilitate the vendor intake and review process by collecting documentation, coordinating routing to appropriate reviewers, and tracking contract expiration, renewal, and termination deadlines
- Maintain the department’s matter tracker and coordinate cross-functional communications to ensure legal projects stay on track
- Support litigation and claims matters by distributing hold notices, compiling records, coordinating hearing logistics, and assembling documentation packages as directed. Prepare and file UIB (Unemployment Insurance Benefit) hearing documentation; monitor hearing schedules and deadlines, attend virtual or telephonic hearings as necessary
- Handle day-to-day administrative needs of the legal team including invoice routing, scheduling, and correspondence management
Skills
- Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
- Excellent written communication skills and a professional, discreet approach to confidential matters
- Self-starter with strong follow-through and attention to detail
- Demonstrated ability to identify opportunities for improvement and take ownership of driving them forward without waiting for direction, following through from idea to execution with minimal oversight
- Proactively anticipates needs, flags potential roadblocks before they escalate, and takes initiative to resolve issues independently while keeping stakeholders informed throughout
- Thrives in a dynamic, high-velocity environment with shifting priorities, demonstrating the flexibility to pivot quickly while maintaining quality and composure under pressure
- Experience in a legal, administrative, or operations coordination role
- Experience in entertainment, media, payroll, or employer-of-record industries
- Familiarity with multi-entity corporate environments and multi-state compliance workflows
- Experience with AI-assisted tools for administrative and research support
- Experience in a legal, administrative, or operations coordination role
- Proficiency with contract management platforms (e.g., Concord), project management tools (e.g., Asana), and Google Workspace
Benefits
- Matching 401(k)
- Employee Assistance Program/mental health support
- Accident insurance
- Wellness discounts
- Perks through the Holisticly platform
- Full-Time Remote Flexibility: Enjoy working remotely with all the tools and support needed to stay connected and productive
Company Overview