Note: The job is a remote job and is open to candidates in USA. Triage Partners, LLC is a national leader in the telecommunications industry, celebrating over 20 years of success. They are seeking a Fleet & Asset Administrator responsible for maintaining accurate records of fleet and asset management, ensuring compliance, and supporting operational efficiency.
Responsibilities
- Maintain accurate records for company vehicles, trailers, equipment, and other fleet-related assets
- Track and update registrations, insurance documents, maintenance records, recall notices, titles, VIN records, serial numbers, ownership records, and asset transfers
- Manage asset inventories for vehicles, trailers, excavators, bucket trucks, generators, telecom equipment, and related field assets
- Support fleet management systems, including asset setup, driver assignments, device management, reporting, and data accuracy
- Build and maintain fleet reports using Excel, including vehicle schedules, registration tracking, recall tracking, insurance schedules, and asset audits
- Coordinate daily with drivers, Field Managers, Operations, vendors, insurance carriers, and fleet management companies to resolve open items
- Follow up on service requests, quotes, repairs, maintenance scheduling, registration delays, missing titles, open recalls, and driver assignment discrepancies
- Support compliance processes related to DOT requirements, vehicle registrations, insurance requirements, recalls, driver qualification files, and DVIR documentation
- Escalate problems appropriately and drive issues to resolution with clear communication and follow-through
- Look for opportunities to improve fleet processes, reporting accuracy, documentation, and support for field operations
Skills
- 2-5 years of experience in fleet administration, equipment administration, operations coordination, logistics coordination, transportation coordination, or a similar administrative support role
- Strong working knowledge of Microsoft Excel, including filters, sorting, Pivot Tables, VLOOKUP/XLOOKUP, and data management
- Experience working with asset databases, fleet reports, vehicle schedules, insurance schedules, registrations, recalls, or maintenance records
- Highly organized with exceptional attention to detail and accuracy
- Strong written and verbal communication skills, including the ability to write professional emails and follow up clearly
- Self-motivated, process-driven, and comfortable working independently while supporting multiple departments
- Strong follow-up skills with the ability to manage open issues from start to finish
- Customer-service mindset with a focus on making life easier for Operations and field teams
- Ability to identify problems, research discrepancies, and drive practical solutions
- Comfortable coordinating with dealerships, repair vendors, fleet management companies, insurance brokers, and equipment suppliers
- Ability to manage confidential and compliance-sensitive information with professionalism
- Associate's Degree preferred; equivalent experience will be considered
- Experience with fleet management systems such as Samsara, Enterprise Fleet Management, Geotab, Verizon Connect, Fleetio, or Motive preferred
- Basic understanding of fleet compliance processes, including DOT regulations, vehicle registrations, insurance requirements, recalls, driver qualification files, and DVIR requirements preferred
- Telecommunications, utility, construction, transportation, or field operations experience preferred
Benefits
- Comprehensive benefits package, including but not limited to medical, dental, vision, and life
- 401K with Company Match
- Medical and Dependent Care Flexible Spending Accounts (FSA)
- Paid Sick Time
- Holiday Pay
- Paid Time Off
- Referral Program
- Career advancement opportunities
- Continuous training and personal development opportunities
- A quality Employee Recognition Program
Company Overview