Note: The job is a remote job and is open to candidates in USA. Trolley AI is a fast-growing creative operations company delivering high-impact digital and marketing solutions. They are seeking a highly organized and operationally strong Financial Controller to oversee multi-entity financial operations, ensuring compliance and financial organization across all entities.
Responsibilities
- Oversee weekly and monthly close processes across multiple entities
- Maintain fully reconciled financials with zero uncategorized balances
- Manage AP workflows, vendor payments, W-9/1099 documentation, and approval tracking
- Monitor cash flow, account balances, and tax reserve schedules proactively
- Manage payroll processing and reconciliation through Deel
- Maintain organized, audit-ready financial records and data rooms
- Coordinate with CPAs, legal teams, FP&A, and leadership across reporting and compliance workflows
- Support automation of reconciliation and reporting systems using available integrations and tools
- Maintain budget-to-actuals tracking and flag anomalies or risks proactively
- Ensure compliance, filing deadlines, and internal financial controls remain current and organized
- Work directly with the CEO, FP&A, Senior Bookkeeper, CPAs, and legal partners
- Maintain finance visibility and workflow tracking inside ClickUp
- Deliver structured financial updates proactively without requiring follow-up
- Escalate risks, missing approvals, or operational blockers early
- Support cross-functional operational and strategic finance discussions when needed
Skills
- Experience managing multi-entity financial operations, reconciliations, and close processes
- Strong understanding of U.S. GAAP, AP/AR workflows, compliance, and audit readiness
- Experience with QuickBooks Online, Deel, ClickUp, and modern finance operations tools
- Strong operational discipline, organization, and documentation management
- Ability to manage sensitive financial workflows with accuracy and discretion
- Proactive communication and strong ownership mentality
- Comfort operating independently in fast-moving environments
- Experience supporting founders, startups, or high-growth companies is strongly preferred
Benefits
- Fully remote work
- Flexible schedule and time off
- Access to leading AI tools
- Direct collaboration with leadership
- Long-term career growth opportunities
- High-trust, fast-moving team culture
Company Overview