Note: The job is a remote job and is open to candidates in USA. Onebrief builds collaboration and AI-powered workflow software for military planning and operational coordination. They are seeking an Executive Assistant to provide comprehensive administrative and operational support to the General Counsel, ensuring efficient workflows and effective communication with stakeholders.
Responsibilities
- Manage a complex, shifting calendar and coordinate comprehensive travel arrangements to fully optimize the executive's daily schedule
- Ensure the executive is thoroughly prepared for all internal and external engagements by assembling meeting materials, presentations, and coordinating preparatory reviews
- Serve as the primary point of contact and liaison for internal teams and high-profile external stakeholders, managing sensitive correspondence with diplomacy and a clear understanding of the executive's voice
- Track ongoing priorities, align stakeholders, surface potential roadblocks early, and simplify decision-making processes across the enterprise and governance portfolio
- Establish repeatable administrative workflows to reduce friction and improve day-to-day operational efficiency across the team
- Provide hands-on assistance with special projects, research tasks, and corporate organizational initiatives as needed
- Maintain the highest level of confidentiality and discretion when handling sensitive legal, enterprise, and corporate governance information
Skills
- Experience providing executive-level administrative support in a fast-paced, high-accountability corporate or startup environment
- Proven track record of managing complex calendars, travel logistics, and optimizing schedules across competing priorities
- Strong technical proficiency with G-Suite, Slack, and internal collaboration tools like Notion
- Demonstrated ability to exercise independent judgment and solve administrative challenges with minimal direction
- Excellent interpersonal and communication skills to effectively build trust and represent the executive to outside parties
- Ability to provide flexible support to accommodate fluctuating project timelines, including traveling for in-person support across the USA when required
- Prior experience supporting a legal, corporate governance, or government relations executive
- Track record of creating structured organizational tools, databases, or processes to optimize team workflows
- Experience navigating strict confidentiality constraints or sensitive regulatory environments
Benefits
- Offers Equity
Company Overview