Note: The job is a remote job and is open to candidates in USA. Maximus is responsible for developing and maintaining national policies that support equitable and evidence-based organ transplantation in the United States. The Contracts/Administrative Support Specialist will provide administrative and contract administration assistance, coordinating committee activities and supporting compliance and documentation efforts.
Responsibilities
- Provide support and assistance to contracts department staff by providing administrative support services as required, including proofreading, copying, filing, mail, facsimile transmittal, answering and disseminating incoming calls and messages
- Assist in maintenance of internal database of contract files and contract action requests
- Prioritize and respond to requests for information from contracts department, other internal departments and external clients
- Review outgoing materials and correspondence for internal consistency and conformance with company procedures
- Prepare contract documents for signature
- Collect information from files or staff for routine inquires on contract status and refer non-routine requests to appropriate personnel
- Assist in maintenance of internal database of contract files and contract action requests
- Work on subcontracts, NDAs and teaming agreements
- Prioritize and respond to requests for information from contracts department, other internal departments and external clients
- Prepare contract documents for signature
- Prepare reports, presentations, and materials, including those of a complex or confidential nature
- Coordinate schedules and logistics, including meetings, conference rooms, A/V equipment, and travel arrangements
- Manage incoming and outgoing communications, responding to correspondence and maintaining accurate records
- Support day-to-day departmental operations and ensure adherence to organizational policies and procedures
- Assist with and contribute to special projects and initiatives as directed by leadership
- Serve as a point of contact for visitors and calls, providing reception and administrative support as needed -May provide guidance, training, or mentoring to junior staff
Skills
- High School diploma or equivalent with 4+ years of experience, or Associate degree with 2+ years experience
- Experience supporting contracts
- Strong verbal and written communication skills
- Ability to build collaborative relationships
- Ability to multi-task and prioritize
Benefits
- Health insurance coverage
- Life and disability insurance
- A retirement savings plan
- Paid holidays
- Paid time off
- Short- and long-term incentives
- Program-specific awards
- Reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment
Company Overview