Our client in the US is seeking an organized, detail-oriented coordinator to support day-to-day purchasing and inventory operations. This role is central to keeping the equipment flow accurate and efficient — from the moment they acquire a unit to the time it leaves the warehouse.
Responsibilities
- Issue and track purchase orders in the inventory management system.
- Manage receipts and maintain accurate log entries as inventory moves through the system.
- Reconcile open POs over time — items may come in partially, be substituted, or change over weeks/months.
- Handle data loads from multiple sources and allocate costs appropriately.
- Respond to third-party inquiries about inventory status (sold, scrapped, leased, consigned).
- Maintain exception logs and flag discrepancies.
- Support recosting activities and work with the purchasing team to keep records current.
- Process additions, removals, and status changes in the inventory system.
- Support scrap and change order processing.
Requirements
- Someone who is comfortable working across multiple systems and data sources simultaneously.
- Strong attention to detail is essential — this role touches a lot of moving parts and accuracy matters.
- You should be comfortable with structured data entry workflows and inventory or purchasing systems.
- Able to manage competing priorities without dropping the ball.
- Excel proficiency — used for reconciliations and data management.
- Good communication skills — must be comfortable reporting back to third parties professionally.
- Prior experience in purchasing coordination, inventory management, or equipment operations is a plus.
- ERP or inventory system exposure is a plus.
Nice to Have
- Accounting or finance background (AP/AR experience valued for future scope expansion).
- CPA or bookkeeping background.
- Experience with reconciliation of two-report comparisons.
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