Job Description:
• Manage executive calendars, scheduling, and meeting coordination across multiple time zones.
• Organize investor, founder, and partner meetings.
• Prepare agendas, take meeting notes, and follow up on action items.
• Coordinate travel, accommodations, and itineraries when required.
• Support internal operations, documentation, and process improvements.
• Maintain organized records, files, and internal knowledge bases.
• Assist with preparing presentations, reports, and spreadsheets.
• Coordinate virtual events, webinars, and team meetings.
• Liaise with founders, investors, vendors, and external partners professionally.
• Handle confidential information with discretion.
• Provide general administrative support to the investment and operations teams.
Requirements:
• 2+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Assistant, or similar role
• Excellent organizational and time management skills
• Strong written and verbal communication in English
• High attention to detail and ability to manage multiple priorities
• Comfortable working independently in a remote environment
• Proactive mindset with a strong sense of ownership
• Ability to maintain confidentiality and professionalism
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, Zoom, Slack, and Notion or similar productivity tools
Benefits:
• Fully remote work
• Flexible working hours with overlap during core business hours
• Opportunity to work closely with founders, investors, and high-growth startups
• High ownership and autonomy
• Collaborative, fast-paced environment with opportunities to learn and grow